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The Aerospac Material Discrepancy Manager
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© Systec Business Systems, Inc.

Welcome to Aerospac
Manage suppliers, not paper. ©
Prevent discrepant material from entering your supply chain
Prevent counterfeit parts from entering your supply chain

The Aerospac Material Discrepancy Manager will immediately notify you when a supplier attempts to ship previously-identified discrepant material to you. The MDM logs material that was so-identified by your company or any participating industry contractor or government agency so that future shipments of material previously flagged is prevented from entering your supply chain.

Aerospac captures documentation at the source and moves it through the supply chain to its final destination, providing immediate evidence of traceability, absolute security, and insulation from would-be counterfeiters.

We are the only multi-tiered chain of custody authentication solution in the industry. The following excerpts are from SAE Standard AS6174 Issued May, 2012.

Regarding Counterfeit Materiel

Para 3.1.6 Materiel Control

All Materiel utilized under the contract shall be traceable to the time and place of production. Records of materiel shall provide the degree of traceability required to enable verification, at any point from raw material to final product, of all aspects of materiel utilization and disposal.

Appendix E - Product Assurance

Para E.1.1

Documentation and packaging inspection

The supplier should provide an unbroken chain of documentation (certifications, packing slips, etc,) tracing the movement of the materiel back through the supply chain to origin, and certification that the materiel has not been salvaged, reclaimed, otherwise used, or previously rejected for any reason. Any certificates of conformance or other documentation should be examined for authenticity and applicability to the delivered materiel, including:

a. Lot and/or date codes on the packaging do not match the lot and/or date codes on the parts
b. Review of logos, trademarks, and other identifying marks, to ensure they match manufacturers' marks as applicable
c. Changes to or irregularity in the documentation and/or paper trail
d. Part number marked on the materiel does not match the part number on the purchase order and the certifications
e. Materials are inconsistent with the description on the supply documentation

If there is an elevated concern for product integrity, it may be possible to verify with the manufacturer that date, lot codes, serial numbers, and quantities listed on the documentation are valid.

Aerospac is the only industry-wide solution that can fulfill these requirements. The excerpts below are from Lockheed's Seller Quality Requirements QA022-01.

3.4 Seller shall immediately notify Lockheed Martin with the pertinent facts if Seller becomes aware or suspects that it has furnished Counterfeit Work. When requested by Lockheed Martin, Seller shall provide OCM/OEM documentation that authenticates traceability of the affected items to the applicable OCM/OEM.

3.5 In the event that Work delivered under this Contract constitutes or includes Counterfeit Work, Seller shall, at its expense, promptly replace such Counterfeit Work with genuine Work conforming to the requirements of this Contract. Notwithstanding any other provision in this Contract, Seller shall be liable for all costs relating to the removal and replacement of Counterfeit Work, including without limitation Lockheed Martin's costs of removing Counterfeit Work, of reinserting replacement Work and of any testing necessitated by the reinstallation of Work after Counterfeit Work has been exchanged. The remedies contained in this paragraph are in addition to any remedies Lockheed Martin may have at law, equity or under other provisions of this Contract.

3.7 Seller shall include all elements of this clause or equivalent provisions in lower tier subcontracts for the delivery of items that will be included in or furnished as Work to Lockheed Martin.

3.8 Seller shall establish and maintain a Counterfeit Parts Prevention and Control Plan using Industry Standard AS-5553 as a guideline. The purpose of this document shall be to prevent the delivery of counterfeit parts and control parts identified as counterfeit.

5.0 Records: Seller shall maintain complete records of all manufacturing, process capability (if applicable), and tooling controlled per TMS-MC-015, and inspection and test, including copy of CoC, unles otherwise stated in this PO. Upon Buyer's request, Seller shall make records available to Buyer for at least three (3) years after completion of this PO and for longer periods as may be specified elsewhere in this PO. Seller shall maintain records of all QCS-001 process control tests performed by Seller and inspection records of processed Items for at least seven (7) years after completion of this PO. Upon Buyer's request, Seller shall provide records of inspection tests of processed Items and process control tests to Buyer. Upon Buyer's request, Seller shall forward specific records to Buyer at no additional cost, price, or fee to Buyer.

Northrop Grumman Aerospace Suppliers are required contractually in their Supplier Quality Assurance Requirements to implement AS 5535 (or AS 5535 like) systems to ensure that no counterfeit components enter the supply chain. This is a strict requirement of all Northrop Grumman suppliers and the relevant paragraphs of the QA requirements are highlighted here.

Eaton’s Supply Chain Policy regarding Counterfeit Prevention requires all suppliers to take the following actions:

1. Implement and enforce a written Counterfeit Parts Prevention and Control Plan designed to
preclude, detect, and remove any counterfeit components from all deliveries to Eaton Aerospace.

2. Review AS5553 and AS6081 for reference, as best practice review, and to confirm internal procedures are appropriate and effective.

Aerospac is already utilized by Eaton Aerospace to certify chain of possession in support of the above requirements.

The following graphic is derived from the Aerospace Industry Association's EEIC's (Electronic Enterprise Integration Committee) Production Certification Standardization project.  The Aerospac online database is designed to incorporate the EEIC objective to capture material test reports and other critical documentation at the source and move them through multiple sub-tiers,  without reducing them to paper form.This eliminates the ability to alter the documents, while providing the actual data elements to all parties to analyze, approve, and accept. This process can be replicated for other industry elements. For background information on the industry's counterfeiting issue, please refer to this document: Countering Counterfeiting
Aerospac Authenticated Documentation